This Collavate 5.4.0 release includes enhancements to existing features and fixes for known issues.
What’s Changing?
Assign Google Drive Folders Per Template
Administrators can now specify the destination folder where documents submitted through each template will be saved. Simply go to Edit template info > Save Location in the template settings to define a separate folder per template.
This change allows you to move away from storing all documents in a single folder, and instead organize your files more systematically by template.
The “Save location” setting enables documents submitted via each template to be saved in designated locations for better organization.
Collavate Link Smart Chips in Google Docs
When you insert a Collavate approval document link into a Google Docs, Sheets, or Slides file, it will now automatically convert into a smart chip.
Using Collavate Smart Chips, you can preview approval status or details directly within the document, while keeping the layout clean and professional.
Customization of Document Prefix/Suffix & Extension Position
By default, Google Drive adds a file extension to the file title (excluding Google Docs formats).
When a file numbering rule is configured to append at the end of the title, we observed an issue where certain browsers failed to recognize file extensions properly during download.
To address this, we’ve added an option under Admin Settings > Document Numbering that ensures file extensions are recognized and positioned appropriately when numbering is applied.
With the new “File Extension Numbering Settings”, file titles remain consistent, and file type compatibility is maintained across systems.
Fixed Issues
We have resolved known issues in this update. Please refer to the Collavate 5.4.0 release notes for a full list of changes.
Release Date
April 17, 2025
Target
All Collavate users