When it comes to compliance for your organization, it’s important to have the right file and document structure. In this article, we’ll be covering how you can get these with Google Workspace and Workflow applications.
The Importance of Document Management
Document management is important for any business. But when dealing with the accumulation of a lot of documents within a business, managing documents becomes a major problem. Most businesses have several files with different keywords and sub-keywords in different sections, which makes it difficult to sort and navigate within the files. Furthermore, these documents should be digitally filed in the correct organization and in the right format, which is to ensure that no duplicates are made. This is something that is often not done. It can lead to a lot of damage to the organization. These are just a few examples of the potential damage that can be done to the organization, if it is not properly organized.
Collaborative Document Workflow
For a number of years, end users have been increasingly adopting collaborative applications like Microsoft Office 365 and Google Workspace. One of the main factors driving this trend is that technology is shifting more and more to cloud-based tools where productivity of end users can be drastically increased and how much storage space can be saved. The adoption of these systems comes with its own challenges as you have to manage an ever growing number of documents that need to be managed. As a result, there are times where end users may not be able to manage a specific document or may need more than what they are able to store.
How to Achieve Compliance and ISO Standards
A digital workplace (DBW) is a process of implementation and creation of processes, apps, and platforms that support workplace collaboration and content sharing. As technology changes, content needs to be updated and maintained to be compliant with industry standards and best practices. Digital workplace software is a great solution for organizations that are dealing with compliance issues regarding document management and the usage of digital content. Because of the flexibility of Google Workspace, it can be deployed within an organization and can be customized to suit the needs of each user. Using Workflow applications with Google Workspace, organizations are able to integrate various business processes that require the sharing of files across departments and business units.
With the Compliance workflow application for Google Workspaces, you can manage documents within Google Drive seamlessly. You can access all of your documents and files through the Drive Manager tab in the “Collavate” menu. We hope that this article gives you some useful information in helping you identify what your organization needs and helps you with your compliance in Google Workspace. For more information, you can contact our professional services team on firstname.lastname@example.org or email@example.com