Collavate is a document review and approval service built on Google Docs. We help users review documents and make fast, accurate decisions—right within the familiar environment of Google Workspace.

The monthly subscription plan allows unlimited document approvals, making it especially useful for users who frequently initiate approval workflows. However, since the same license fee applies regardless of individual usage, it may become costly for teams with varying usage levels.

The domain license plan uses a pay-as-you-go model. This flexible pricing structure enables more efficient cost management, regardless of the number of users or individual usage differences within your organization.

Yes. Customers currently on the monthly subscription plan can continue using the service under the same terms. If you’re interested in signing up for the monthly plan as a new user, please contact our sales team for more information.

All users can pay their subscription fees by credit card. You may also choose annual billing and pay via bank transfer upon invoice. Please note that we do not currently support payment by check, ACH/wire transfer, or cryptocurrency. For more information, please contact our sales team.

Yes. Users on all plans can request an invoice through our sales team. However, please note that we do not issue invoices for small-value transactions.

Collavate calculates token usage based on multiple factors — even for a single workflow request. Elements such as file attachments, number of reviewers, and additional actions are all considered. On average, one approval request typically consumes around 15 tokens.

If your workflow includes additional steps like assigning reviewers, approvals, or printing, more tokens may be used. As a result, the number of documents you can submit may vary depending on the complexity of each request.

Tokens are credited to your account immediately upon payment and are available for use right away. Even if the pay-as-you-go pricing policy changes in the future, any tokens you’ve already purchased will remain valid until fully used, with no expiration date.

Please note that purchased tokens are non-refundable, as they are applied to your account instantly after payment. We recommend carefully calculating the amount you need before completing your purchase.

All plans come with a discount if you subscribe annually.

We also offer additional discounts for bulk token purchases, with tiered pricing based on the quantity purchased. If you’re interested in buying tokens in larger volumes, please contact us — we’ll be happy to provide a custom quote.