Unlimited Users, Pay as You Go
Start with a base plan and pay only for the tokens you use.
Collavate’s unique pay-as-you-go model makes AI adoption simple and affordable.
Trusted by 700,000+ users worldwide across organizations of all sizes.
A Message to Our Customers as We Introduce a New Pricing Plan for the AI Era
As AI continues to transform the way we work, we have redesigned our pricing plan with a strong sense of responsibility to deliver even greater value to our customers.
The approval document summary feature, which has previously been offered on a limited basis, is now evolving into an AI partner that meaningfully supports approvers in making decisions. Based on each user’s approval history, the AI highlights areas that require closer attention and helps review potential violations of company policies and compliance requirements. In particular, for approval requests with multiple attachments, it analyzes the main document and supporting files within a single context, helping identify logical inconsistencies or decision-making risks in advance.
To help customers adopt these AI capabilities without unnecessary burden, we have also redesigned our pricing structure. There is no fixed monthly fee; you simply purchase and use tokens as needed. For organizations with predictable approval workloads, the Business Plan provides stable operations through SLA assurance and tokens that are automatically credited each month. For customers who need to train AI on large volumes of electronic approval data, a dedicated server or GCP-based deployment option is also available, allowing use without token cost concerns. This option is available for Enterprise Plan customers and above; please contact us for details.
Collavate will continue to evolve so that your approval workflows become faster, more accurate, and more trusted as part of your decision-making process.
Thank you.
Basic
Top up tokens as needed.
No Monthly Fee
Simply top up the tokens and use them as you go.
- Approval via Google Docs extension
- Linear / Parallel approval
- Approval deadline
Business
Predictable Monthly Plan with SLA
$300 per a month
Monthly billing with a 12-month commitment.
- Online 1:1 onboarding
- SLA coverage for up to 200 users
- Includes 6,000 tokens per month.
Enterprise
For Large Enterprises
Contact sales
Flexible Enterprise Contract Plan
- Premium onboarding
- Priority support
- API Integration + Full Feature Access
Operate reliably with predictable token usage under a fixed monthly fee.
Tokens are automatically deducted each month based on your data storage volume across all plans. The Business Plan includes a set amount of tokens every month, and additional tokens can be purchased as needed according to the pricing table below.
Curious about the cost of additional tokens?
Tokens can be purchased in increments of 50,000 and are available at discounted rates according to the pricing table below.
Token Pricing Table(All Plan)
Quantity
50,000 Tokens
80,000 Tokens
100,000 Tokens
150,000 Tokens
200,000 Tokens
Pricing
$2,500
$3,800 after a 5% discount
$4,500 after a 5% discount
$6,300 after a 5% discount
$8,000 after a 5% discount
Predictable Usage with a Fixed Monthly Fee
The Business Plan provides full-feature access and SLA coverage at a fixed monthly cost, allowing you to operate the service reliably without unexpected additional fees.
Starting at $300/Month
Starting with the Business Plan, your entire organization can use Collavate’s core features without additional per-user license fees.
All-in-One Subscription with Tokens Included
The Business Plan includes a set amount of tokens each month, bundled with full-feature access and SLA coverage.
Flexible Basic Plan with Pay-as-You-Go Tokens
The Basic Plan has no monthly fee, allowing you to top up and use only the tokens you need.
Pricing FAQs
Collavate is a document review and approval solution built on Google Workspace. We combine approval workflows with AI to enable faster, more accurate collaboration. Documents are automatically assigned permissions, tracked end-to-end, and archived as signed PDFs — all without leaving Google Workspace.
You can include users outside your organization in the approval workflow. Document ownership always remains with your company, while access permissions are automatically adjusted at each approval stage—ensuring secure collaboration without the risk of external data leakage.
Yes. You can view documents and complete approvals through the mobile web interface. In addition, email notifications, Google Chat, and Slack messages include quick-approval buttons, allowing you to take action easily from any device you prefer.
All plans can be purchased via credit card or local bank transfer. Please note that we do not currently accept checks, ACH, wire transfers, or cryptocurrency. For further inquiries regarding payment methods, please contact our sales team.
Yes. Users on all plans can request an invoice through our sales team. However, please note that we do not issue invoices for small-value transactions.
Collavate calculates token usage based on multiple factors — even for a single workflow request. Elements such as file attachments, number of reviewers, and additional actions are all considered. On average, one approval request typically consumes around 10 tokens.
If your workflow includes additional steps like assigning reviewers, approvals, or printing, more tokens may be used. As a result, the number of documents you can submit may vary depending on the complexity of each request.
Purchased tokens are credited to your account immediately upon payment and are non-refundable. Please calculate the amount you need carefully before completing your purchase.
All plans come with a discount if you subscribe annually.
We also offer additional discounts for bulk token purchases, with tiered pricing based on the quantity purchased. If you’re interested in buying tokens in larger volumes, please contact us — we’ll be happy to provide a custom quote.
To ensure service quality (SLA), we recommend using the service within the user limits specified for each plan. If the recommended user range is exceeded, the service may no longer be covered under the SLA.