With our latest update, Collavate version 5.1.7, we’ve launched a document validation feature within the app itself to further enhance the data integrity.
Every file users submit through Collavate is automatically saved to the “document manager” Google Drive. Due to the inherent nature of Google Drive, documents and files in Google Drive can be easily accessed and changed by administrators or document owners. For instance, important documents can be deleted accidentally or intentionally by a user.
Document validation adds an extra layer to Collavate data security by cross-checking the document manager Google Drive status based on file information saved when initially submitted.
The document validation feature allows document managers to regularly inspect the ownership and deletion of approved files as they are securely saved in Google Drive. You can further improve and simplify your organization’s data security by scheduling your document validation at recurring intervals.
Rollout pace
Collavate 5.1.7 Release: December, 2022
Who’s impacted
Collavate document managers
Getting started
You can inspect following items through document validation:
- Whether documents and files linked to the Collavate Process are in-existence
- Specific information of Google documents and files linked to Collavate Process
(e.g. Current owner, last modified date, file ID, Google Drive URL, etc.)
Collavate document managers can set the time period to perform document validation, and download the reports through email in spreadsheet format.
In the report, you can check the current Google Drive status of the all processing/processed documents in Collavate.