Hello, we would like to inform you of our scheduled system maintenance to ensure a more stable and efficient service.
Maintenance Schedule and Impact
Date and Time : Sunday, 3/2/2025 11:00 ~ 13:00 UTC
Estimated Downtime: Up to about 1 hour
We apologize for any inconvenience caused by the potential inability to access Collavate during this period.
Time Information for Global Customers
For customers collaborating across different time zones, please note the following key time zone conversions:
Coordinated Universal Time (UTC): Sunday, March 2, 2025, 11:00 ~ 13:00
Pacific Standard Time (PST): Sunday, March 2, 2025, 03:00 ~ 05:00
Inquiries
If you experience any inconvenience due to this maintenance or have additional questions, please feel free to contact us through any of the channels below. We will respond as quickly as possible.
Thank you for your understanding and cooperation during this upgrade, which is part of our efforts to provide a better environment. We will continue to work hard to ensure a stable and innovative service environment.
Sincerely, Collavate
We extend our deepest condolences to all those impacted by the devastating wildfires in the Los Angeles area.
To assist, we’re offering complimentary access to Collavate through the LA Wildfire Recovery Program for six months. Our platform simplifies document creation, merging, and secure storage, making it easier to handle essential administrative tasks during this difficult time.
Free Access to Collavate: Includes tools for document management, collaboration, and secure storage.
Technical Support: Our team is ready to assist with any platform-related needs.
*We will provide free service for six months. After this period, the scope of free support may be expanded, and additional documents, such as proof of residence, may be requested to verify eligibility for the affected areas. Please note that support may be limited if the required documents are not submitted.
How to Apply
If you or your organization has been affected by the LA wildfires, we invite you to apply for the program. Please complete our application form by clicking the link below:
We hope this initiative can provide some relief to those in need. If you know someone who might benefit, please share this post and encourage them to apply. Together, we can support our community in rebuilding and recovering.
For any questions or further assistance, feel free to reach out to us at support@collavate.com. We’re here to help.
Sincerely,
Collavate Team
Hello, Collavate users!🤗 We’re excited to announce that QR2Doc, a free QR code generator tool specifically designed for Google Docs™ users, is finally available for public use at Google Workspace Marketplace!
Have you ever found it tedious to manually create QR codes every time you needed to share attachments or educational materials online?
With the QR2Doc app, you can now create QR codes with just a single click. 😎 Here are some examples to use the QR2Doc app, recommended by the Collavate team.
QR2Doc App Use Cases
1. Provide Product Manuals and A/S Information Easily with QR Codes
Create product manuals and A/S information in Google Docs™, then generate QR codes using QR2Doc. By inserting the generated QR code into the product package or manual, customers can scan it with their smartphones to instantly view detailed manuals, video guides, FAQs, and easily resolve A/S issues or inquiries.
2. Distribute up-to-date information via QR Codes on Marketing Materials
Create promotional materials in Google Docs™ and create QR codes using the QR2Doc app. Embed this code in printed materials, websites, or emails, enabling instant access to the document with a simple scan. Even if you update the document, the QR code automatically reflects the changes, eliminating the need to reprint or redistribute materials.
3. Share Lecture Notes in Real Time with QR Codes
Prepare lecture notes in Google Docs™ and generate QR codes using the QR2Doc app. Insert the QR codes into presentation slides for classes. Students can scan the QR codes with their smartphones to instantly access the latest lecture notes, which are always up to date thanks to Google Docs™’ real-time editing feature.
With QR2Doc, you can convert Google Docs™ URLs into QR codes with a single click, making them more efficient in a variety of situations. Let’s explore the key features of QR2Doc! 😎
Key Features of QR2Doc
1. QR Code Generation with Real-Time Preview
The QR2Doc app easily converts long URLs from Google Docs™ into QR codes, allowing you to directly preview them in the sidebar.
2. QR Code Insertion and Consistent Placement
Insert generated QR codes into the body, header, or footer of your documents.
By placing the QR codes in the header or footer, they will appear consistently across all pages.
3. Instant Access from Smart Devices
Scan the QR codes with smartphones or tablets to instantly view Google Docs™ documents, making sharing efficient and effortless.
4. Secure Sharing with Permission Control
QR2Doc respects Google Docs™ permission settings, ensuring that shared QR codes retain the document owner’s access permissions.
Sensitive information remains protected, ensuring a secure sharing experience.
5. Simplified Sharing and Improved Collaboration
Replace long URLs with QR codes to make sharing documents with team members, clients, or partners faster and more convenient.
How to Use QR2Doc
1.Search for QR2Doc on the Google Workspace Marketplace or click here to download it for free.
2. Open the “Add-ons” tab at the top of your Google Docs™, then select QR2Doc.
3. The add-on will open in a few moments.
4. Click the Insert by location button to insert a QR code at your desired location.
QR2Doc features an intuitive sidebar interface, making it easy for anyone to add QR codes to their documents. Install QR2Doc now for a smarter, more efficient way to share and collaborate!
If you have any questions, feel free to contact us at support@collavate.com. Best regards, The Collavate Team
This Collavate 5.3.3 release includes enhancements to existing features and fixes for known issues.
What’s Changed?
New User Onboarding Tutorial and UI Enhancements
Previously, new users faced challenges adapting to Collavate due to the lack of a dedicated onboarding tutorial. To improve the new user experience, this update introduces intuitive UI enhancements and a step-by-step onboarding tutorial.
Now, new users can systematically learn how to use essential features upon signing up, making it easier to utilize Collavate efficiently.
Learn the basics of Collavate through the onboarding tutorial.
Unified PDF Printing Menu
To meet diverse user needs, Collavate previously provided multiple PDF printing buttons, which sometimes caused confusion. Based on valuable feedback, we have unified the PDF printing menu in this update.
Now, by selecting the “More” menu in the e-approval popup or edit screen and clicking the “Print (Download as PDF)” button, users can access a single printing popup to view and configure all PDF printing options.
Adjust and confirm all printing-related options in the unified PDF printing popup.
Fixed Issues
Known issues have been resolved. Please refer to the Collavate 5.3.3 Release Notes for full details.
We are thrilled to share some exciting news with you!
Collavate has been selected as an Editor’s Choice service in the Intelligent Apps category on the Google Workspace Marketplace! Among the 45 apps worldwide chosen by Google, these “Intelligent Apps” are recognized for leveraging AI and machine learning to maximize user productivity.
To celebrate this, we have extended the open beta free trial period of Collavate AI. We are committed to continuously introducing new features powered by AI and machine learning. These intelligent features are designed to make document-based decision-making faster, smarter, and easier, while enhancing the efficiency of approval workflows. Our goal is to help you manage your tasks more conveniently and swiftly.
The services selected in the Intelligent Apps category are applications focused on helping users work smarter, with an emphasis on document management and enhancing collaboration. This selection is a testament to Collavate’s excellence as a Google Docs-based decision-making system.
We deeply appreciate your continued support, and we promise to prioritize your experience by delivering continuous updates and improvements.
Thank you,
The Collavate Team
You can now use Collavate in French language. With this update, we expect seamless communication and swift decision-making to be possible for employees working in France.
Collavate is committed to providing more convenient services to our global users. We have received many requests from French-speaking users for language support, and we are excited to announce that we have now implemented French language support. French-speaking users can now access Collavate’s powerful features more easily.
What’s changing
General UI: The entire Collavate platform and related notifications are now available in French, allowing employees in France to freely share their opinions and review documents without language barriers.
Notification Emails: Notification emails are provided in French for quick decision-making, enabling users to quickly grasp important information.
Comment Translation: Comments written in languages other than French, such as English and Korean, can be automatically translated into French by clicking the “translate button.” Conversely, comments left in French can also be translated based on the language set in the user’s profile.
Who’s impacted
All Collavate Users
Getting started
You can select French in the Profile > My account > language.
Starting with French language support, Collavate plans to continuously expand its multilingual support to build an environment where collaboration is possible anywhere in the world.
Collavate Team
Hello Collavate Users!
We are thrilled to share some exciting news from the Collavate team today. Over 2,000 users have participated in the Collavate AI beta! Thanks to your overwhelming support, we have decided to extend the beta period for Collavate AI! 🎉
Collavate AI is constantly evolving to assist with fast and clear decision-making. Based on your valuable feedback and experiences, we have extended the beta period to provide an even more refined service.
We hope more users will experience the powerful features of Collavate AI and share their valuable insights. The beta period will remain free until further notice. Experience Collavate AI now!
Benefits during the beta period:
Continuous updates and improvements:
We will actively incorporate user feedback to enhance AI functionality and release new features.
Free use of AI features:
Enjoy the extended beta period with full access to Collavate AI features.
Support and communication:
Our team is always ready to listen and support you. If you have any questions or suggestions, please reach out to us at support@collavate.com.
*Please note that the AI features may be discontinued or changed during the beta period depending on the service provider’s circumstances.
Collavate is committed to providing the best service to our customers at all times.
The Collavate Team
The Google Docs-based document workflow solution, Collavate, has successfully passed Google’s Cloud Application Security Assessment (CASA). This assessment rigorously evaluates the security level of cloud applications, indicating that Collavate meets the highest security standards required by Google’s CASA.
CASA is a framework that evaluates the security level of cloud applications based on the Application Security Verification Standard (ASVS) of the Open Web Application Security Project (OWASP). This assessment applies strict criteria across various security domains, including authentication and authorization management, data protection, and vulnerability management, to verify the overall security state of the application.
To pass the CASA audit, Collavate partnered with a Google-certified professional security firm to comprehensively strengthen its security. We have implemented multi-factor authentication (MFA) and role-based access control (RBAC) to granularly manage user permissions and prevent unauthorized access. Additionally, we have encrypted stored and transmitted data to enhance personal information protection and prevent data breaches. Regular security audits and the application of the latest security patches were conducted to quickly resolve known vulnerabilities. Furthermore, we have established a system for detecting and rapidly responding to abnormal activities through security monitoring and logging.
The Collavate team is always committed to continually conducting the latest security evaluations for cloud applications to ensure ongoing protection and reliability.
The Collavate 5.3.0 release includes improvements to existing Collavate features and resolutions for known issues.
What’s Changing
Collavate AI Summary Feature Open Beta Release
The AI Summary feature is now available in open beta. This feature allows you to quickly grasp the key points of lengthy documents even on small screens. By leveraging the AI Summary feature, you can significantly enhance productivity as it automatically summarizes essential information without the need to read the entire document. The generated summaries are automatically translated into the Collavate language you have set, reducing unnecessary communication and helping all stakeholders make informed decisions based on consistent information.
The AI Summary feature is free during the open beta period in July and will undergo further improvements before the official release. We appreciate your interest and feedback.
You can now instantly generate summaries for lengthy approval documents using AI.
Improved Mentioned User Names in Google Chat Notifications
Previously, when using the mention (@username) feature in Collavate approval posts, the mentioned user names appeared the same as regular messages, making them hard to identify quickly.
Now, when you mention a user in an approval post, the mentioned user’s name is highlighted as blue in the Google Chat notification, making it easier to spot the mentioned user in the message.
Mentioned users in Collavate chat notifications are now highlighted for better visibility.
Auto-Save Feature for Template Documents
Previously, when creating new approval documents using Collavate templates, the approval line information was not automatically saved until the document was submitted, making it hard to handle unexpected refreshes.
Now, when you click the “Use Template” button to create a new document, the draft in progress is automatically saved. Additionally, any changes to the approval line information are saved automatically without needing to click a separate save button.
Changes to approval line information are now automatically saved when using templates.
Fixed Issues
Various known issues have been resolved. You can check the complete list of fixes in the Collavate 5.3.0 release notes.
Using the AI summarization feature, you can now quickly review and decide on Collavate electronic approval documents.
The Collavate AI summarization feature is securely processed through the latest version of Google Gemini AI, Gemini 1.5, designed to ensure no user data is stored under any circumstances.
The Collavate AI summarization feature will be available for free from July 1 to July 31. After the beta period, it will undergo internal enhancements and improvements before the official release.
Getting Started
Administrator:
To enable this feature, the administrator must activate it in the settings.
The feature can be activated/deactivated in the Collavate AI Settings under the Administrator menu.
Instructions for setting up the AI summarization feature can be found in the Collavate User Guide.
User:
Users can use the AI summarization feature according to the administrator’s options.
Instructions for using the AI summarization feature can be found in the Collavate User Guide.
Roll-out pace
The open beta service will be available from July 1, 2024, to July 31, 2024.
After the beta service ends, the AI summarization feature will be temporarily suspended for internal enhancements and improvements before the official release.
*Please note that the AI summarization feature may be suspended during the beta period depending on the service provider’s circumstances.
Collavate is always committed to prioritizing the protection of your valuable data and will continue to introduce various AI features to provide a better approval experience.
