How to Keep Track of Google Docs Version History and Archive with Team Communication

Collavate’s fall 2017 update includes many key updates, including a revision history feature that recognizes changes to Google Drive files. This feature also has multiple capabilities such as displaying activity history, reverting to previous versions, and saving copies for up to thirty days.

Google Docs Version History
In the Google Docs Version History panel, the name of the editor, timestamp of edit, and changes made are displayed. It is also possible to revert back to previous versions of the document by selecting a revision.

Collavate’s Activity History hosts these same functions, however, it is possible to collaborate and communicate on the revision history. This allows users to toggle between different revisions on the same page, and then discuss with other users using different revisions as references.

Collavate’s Activity History
Under the revisions panel, users may see summaries for each revision, including the name of the editor, the date and time of the edit, and and the version history. When each participant makes edits to a file, a number of edits will appear on the revision history. For administrators, this feature is especially helpful for reviewing employee performance and activity.

Restoring Previous Versions
Users may also download previous versions of each revision under the revisions panel. In the circumstance that there are errors on the most recent version, users may view the review the activity on the document, and then revert back to the latest appropriate version.

Archiving Revisions
Clicking the lock in the upper right corner of each version box number ensures that revision will be saved for thirty days. This feature allows for an archive of recent revisions, and that updates in the future can always be reverted back to previous versions. In addition saving versions for thirty days at a time, it is also possible to save files permanently by downloading previous revisions.

Collaboration Capabilities
Collavate encourages collaboration by including comment and review features within the revision history. By allowing users to make notes on each revision, tag other users, and review all previous versions all in the same panel, users may actively collaborate with access to a version-control archive.

Use Case: Compliance with Legal Standards
One example of making the most of version control with Collavate is to use for compliances. For example, ISO 9001, CMMI certification and other legal standards that require precise control over documents require a quality management system that ensures organized and efficient processes. Collavate’s revision history feature can help you easily comply to such standards through its capability to monitor document activity.
For more information about Collavate’s Revision History feature, click here to read help guide.