Log only approved documents to a spreadsheet with Collavate and layer Gemini’s natural-language analysis on top. The daily grind of checking, aggregating, and formula-wrangling turns into one-click, conversational insights your whole team can act on.
Why “Approval Data,” and Why Now
According to Harvard Business Review, the more information there is, the likelihood that executives will regret a decision can be up to 7.4 times higher.
Your organization generates oceans of information—email, chat, files. But not all data is equally decision-ready. Documents that have cleared your approval workflow are already vetted by multiple stakeholders, so capturing data at that moment yields trustworthy metrics from day one.
Meanwhile, Gemini in Google Sheets brings natural-language analysis, summaries, and quick charts directly to the spreadsheet. Ask, “Show last quarter’s approval lead time distribution by department,” and get an answer—without filters, pivot tables, or hunting for the right formula.
For reference, the area of extracting and leveraging structured information from documents is what Gartner has defined as Intelligent Document Processing (IDP). Its core is to consistently pull meaningful data from various document formats and connect it to business automation and analysis.
Collavate × Gemini Architecture at a Glance
- Collect: When an item is approved in Collavate, results are instantly logged to a Google Sheets Ledger.
- Analyze: In the Google sheet, ask Gemini questions in plain language to generate stats, summaries, and charts, right where the data lives.
Ask Like This (Real-life Prompts You Can use)
- “How many contracts end before September 30, and what’s the total value?”
- “For Q1, list document counts and amount sums by department in a table.”
- “Plot YoY and MoM change in approved amounts for last month.”
Turn Records into Insight with Collavate
The biggest difference when using Collavate with AI is that, rather than giving AI any data, we accumulate data only from “verified, approved documents.”
- Only approved documents become data → higher trust, less cleanup
- Spreadsheet native → no new stack, easy org-wide adoption
- Gemini analysis → anyone can ask and get instant insight
Collavate + Gems = ✅ Trusted, Approved-Document AI
The simplest and safest way to adopt AI is to let it learn only from approved and verified information.
Enable your team to focus on what really matters.
