How to prepare for the General Data Protection Regulation (GDPR) for Google Drive

The General Data Protection Regulation (GDPR) requires businesses conducting operations within the European Union (EU) to protect identifiable information of consumers. In the tech sphere, this entails protecting the data of any EU citizen, no matter where their data travels. Under the GDPR, citizens’ social security numbers and addresses will be given the same priority as name and IP addresses.
Adopted April 2016 by the European Parliament in hopes of upgrading an outdated data protection directive, the GDPR is forecasted to carry massive impacts to businesses catering to European clientele. Breaches of privacy will be extremely costly for companies, costing up to 4% of annual global turnover. Meeting the standards of the GDPR will require most companies to make heavy investments and administrations. Moreover, most U.S. companies believe the GDPR will place them at a competitive disadvantage with European companies, requiring them to rethink corporate strategies.
In a recent survey, over 92% of American companies consider GDPR to be a top data protection priority. Among these companies is Google—the company is working to restructure G Suite to meet GDPR criteria and to protect users. Through G Suite’s information processing lifecycle, service deployment, data storage, and communication must be conducted securely. Additionally, administrators must be able to export and delete data effectively.
Collavate DLP is prepared to help your business meet GDPR requirements. With our secure integration with G Suite, users can log in to G Suite accounts without saving any personal information within Collavate. Moreover, Collavate provides numerous data loss prevention (DLP) functionalities that protect your data, such as keyword detection and usage trends.
Collavate’s keyword detection functionality allows administrators to customize sensitive keywords. For example, administrators can specify social security numbers as critical data, preventing any files with such data from being shared publicly. In terms of the GDPR, this functionality allows businesses to place stronger sharing restrictions extending to any form of client data.
Another key feature Collavate provides is usage trend charts and statistics, which highlights all critical files and allows administrators to identify publicly shared files. This feature provides an overview of all files as well as user activity. Administrators can easily filter files by privacy status, allowing them to focus on publicly shared files.
As businesses continue their digital transformations, data privacy remains at the forefront of consumer concerns. Collavate is prepared to equip businesses with tools to reinforce client security, such as keyword detection functionality and usage statistics.