Top 10 Must-haves for Google Drive DLP

In today’s world, online communication is more prevalent than ever. Given this growing emphasis, data breach is a major concern for modern businesses. Data Loss Prevention (DLP) is a necessary component of corporate applications—it prevents the leakage of sensitive data, keeping critical information within a corporate network.





Google Drive is one of the most prominent cloud storage networks adopted by businesses. In order to effectively identify, isolate, and secure sensitive data within Drive, a DLP program must implement the following tools:



1. Google Drive Data Leak Prevention



Many organizations utilize Google Drive to store sensitive user information, such as credit card numbers, social security numbers, or patient health information. Whether shared by mistake or with malicious intent with outside users, this data leakage may result in dangerous consequences. Collavate DLP stops the unauthorized transfer of data by instituting preventative measures that restrict data from reaching outside networks and reminding users of the sensitive nature of their stored files.



2. Real-Time Detection



Mistakes can happen anytime. In order to minimize risk, a DLP program must monitor your Google Drive in real-time. Collavate DLP allows you to set automated preventative measures should any company data leave the corporate network. By constantly monitoring your files, Collavate DLP can immediately execute security measures upon detecting suspicious activity, maximizing your file protection.



3. Keyword Search



Critical information such as credit card numbers and medical information must be identified and constantly monitored by a DLP program. Collavate DLP automatically detects custom and predefined keywords on your Google Drive files, then generates a breakdown of files available for administrators, allowing administrators to monitor activity on such files or view file trends.





4. Rule Setting/Regular Expressions



On Collavate DLP’s platform, administrators can set automatic actions to be taken instantly when at-risk files are created or shared externally. Upon detecting files that contain administrator-defined keywords, Collavate DLP executes the preventative measures defined by the administrator.



5. Template



Not sure about keywords to monitor or preventative measures to define? Both G Suite Enterprise DLP and Collavate DLP offer templates with triggers, conditions, and actions. Of course, you may customize or duplicate your template so it fits your exact needs.



6. All Google Drive Files Detection



Collavate DLP monitors all files on Google Drive, including those shared by external users to company employees. This feature, provided only by Collavate DLP, ensures maximum security for company data.



7. Detection on files for outside users



On top of monitoring your entire company Drive, Collavate DLP monitors employee activity on externally-owned files. Should Collavate DLP detect the release of sensitive information, administrators can take action to secure company information—a function made possible exclusively by Collavate DLP.





8. Organization



Collavate DLP offers visual aids to help administrators monitor file activities. Graphs display the number of files hosted within the company Drive, and charts highlight user activities and file information. Administrators may then monitor users and identify suspicious activity.



9. Supported on all G Suite Editions



Collavate DLP is supported on all G Suite editions (G Suite Basic, Business, and Education), while G Suite DLP is limited to G Suite Enterprise. With Collavate DLP, you can ensure file security for any G Suite platform of your choice.



10. Secure and Reliable Platform

In order to protect your company’s data, your DLP program should be trustworthy and reliable. Collavate, built within the Google Cloud Platform, maintains the same caliber of security as G Suite and Google Drive itself. Integrated flawlessly with Google Drive, Collavate DLP offers maximum security for your files.

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